Seattle Rotary Service Foundation (SRSF) grant proposals require a club committee project advocate and are reviewed in spring each year.  

Grant Proposal Form 2023-2024
Grant Report Form
Grant Payment Request Form
Grant Process Instructions

For questions, please send an email to 

Application Requirements:  

Every grant proposal must have a club member as its primary advocate.  That advocate cannot be a staff member of the organization seeking funding by the proposed grant. All proposal sections must be complete. The proposal must be approved by a sponsoring committee, signed by the current committee chair, and submitted to SRSF on the Grant Proposal Form 2023-2024.

Application Deadline:  

Committee proposals for the next annual cycle of funding must be submitted to by March 31, 2024 for all committees except the International Service committee, which requires proposals to be submitted by the end of February each year. Each committee must submit a cover sheet listing all proposals submitted and the committee’s recommendations in priority order for funding.

Evaluation and Decision Timeline:  

Committee proposals will be evaluated by the SRSF Board and approved for funding by April 30, 2024.  Committee chairs will be notified of grants awarded during the first week of May.   The committee chair or co-chairs are responsible for notifying all applicants and their advocates of the outcome of their grant request. Evaluation criteria include: 1) project sustainability and impact, 2) project cost-effectiveness, 3) project value, 4) degree to which Rotary’s investment is leveraged through the involvement of other partners, 5) the importance of Rotary funds in a catalytic and recognized role and 6) the opportunities for Rotarians to be involved in project implementation.  Additional consideration will be given for local projects that meet one of the three current priorities: supporting the health, recovery, and sustainability of downtown Seattle; supporting communities of color, particularly the black community; and supporting the resiliency of children and families during and after COVID. 

Funding Availability:  

Funding for FY 2023-2024 will be available on or after July 1, 2024.  Please request funds only when the project is ready to start.  Requests for the release of funds must be made by the project advocate to the sponsoring committee chair along with the necessary disbursement information (payee, memo line info, amount, address). The committee chair must fill out the Grant Payment Request Form and send it to

Required Project Reporting: 

The committee chairs or co-chairs are responsible for submitting final or progress reports to the SRSF Grants Chair as soon as the project is complete, but no later than May 31st of each year.  Please use the Grant Report Form which provides space for a 100-word summary of project results and the budget expenditures. Please attach a project photo and send the report to Reporting is an essential accountability step and the report is used to compile the SRSF Annual Report to all members.  Please note that funds will be disbursed to 2023-2024 projects only after all final reports for your committee’s 2022-2023 projects have been submitted to SRSF.